CalM Advisory Board Meeting Minutes
Thursday, January 9, 2019
2696 Virginia Street, Berkeley (Steve’s house)
Attending: Steve Washburn (Chair), Ben Swiggett (Meet Director), Leo Lozano (Social), Kai Stoeckenius (Communications), Laura Feeney and Meeti Sudhami (Members-at-Large); guests Mikaela Wapman and Ben Chun (guests)
1. Discussion of objectives of the meeting (Steve)
Action items: none
2. Sexual harassment proposal (Mikaela and Ben C.)
Mikaela and Ben C. presented a proposal to create a CalM protocol for handling sexual harassment complaints, and led a discussion of how to bring it to the team.
Action items: Mikaela will forward a link to an editable version of the document to the Board; Board members will review with Mikaela and Ben to come up with a final version for discussion with Spencer and Gaku at the next Board meeting (early Feb. )
3. Proposal from undergraduate Swim Club at Cal (Steve)
Steve reviewed the history of a proposal to have members of a yet-to-be-organized Cal student swim club practice with CalM (primarily at evening and mid-day) and be coached by CalM coaches. Initial reaction of the previous Advisory Board was largely positive as a way to build CalM membership and boost the team as an asset for the Rec Sports Department, which sees serving the student population as its primary mission.
An overview prepared by Steve and the proposal from the Swim Club at Cal are attached. The Club hopes to begin practicing with CalM in the spring semester.
Action items: Steve will coordinate with the leader of the student group once the spring semester begins, and report back.
4. CalM Swim Meet update (Ben S.)
The date for the meet is Sunday March 24; Ben presented several time-sensitive issues that remained to be resolved; the Board settled on a return to tee shirts as the gift item in registration packets; an assistant to serve as a back-up for Ben is needed, also to help with recruiting volunteers for the day of the meet.
Action items: Steve will coordinate with Spencer to come up with an e-mail roster for recruiting purposes
5. Discussion of Board priorities/responsibilities for 2019 (Steve)
Discussion tabled for next meeting.
6. Board meeting schedule
In future, Steve will prioritize coordinating meeting dates/times with Spencer and Gaku’s availability to ensure their presence as often as possible. It was commented that it may also be appropriate for the Board to schedule meetings like this one when the coaches and Spencer’s participation is not needed.
Meetings will be no more frequent than monthly, however two more meetings before the spring meet may be necessary.
7. Other business
Action items: Leo will convene a sub-committee of team members to brainstorm ideas for CalM social events