Advisory Board meeting, October 30, 2018

CalM Advisory Board Meeting
Tuesday, October 30, 2018
6454 Colby Street, Oakland (Pamela’s house)
(7:00pm-8:30pm)
(Attending: Steve Washburn (Chair), Conny Bleul, Ben Swiggett, Gaku Ito, Tryn Kaleel, Pamela Waxman, Kai Stoeckenius, Spencer Hawkins, Alice Jones, Sara Ye, Sunaina Hajela)

1. Updates from coaches and Cal Rec (Spencer/Gaku/Tryn)
Gaku: We are fully staffed (with the addition of Shaun Guest), and the regular coaching rotation for weeks going forward is as follows:

Mon: am (Tryn), mid-day (Tryn), pm (Tryn)
Tue: am (Tryn), mid-day (Ryan), pm (Shaun)
Wed: am (Gaku), mid-day (Gaku), pm (Tryn)
Thurs: am (Gaku), mid-day (Ryan), pm (Shaun)
Fri.: am (Gaku), mid-day (Spencer/Gaku)
Sat.: 7, 8, 9am (Kendall)
Alternating Sun. (long-course ): 8:15am (Gaku/Kendall/Tryn/Shaun)

Spencer: also have a student with swimming/coaching background interested in coaching as a substitute in case of occasional gaps in the above schedule.
Gaku: Working on ideas for promoting team cohesion/motivation, e.g. relays, practice records, tracking yardage or attendance in greater detail

Steve: One thing we used to do was the winter points challenge starting around Thanksgiving tracking attendance at practices; another opportunity is the postal 1-hour swim challenge early in the year.
Action items: Gaku to co-ordinate with Spencer on:

1. Long-course practice schedule for 2019
2. Date for the spring CalM meet
3. Stroke or other clinics
4. Steve to coordinate with Gaku on winter points challenge

2. Proposal from undergraduate Swim Club at Cal (Steve)
Steve introduced Sunaina (Sun) Hajela and Sara Ye, two Juniors at Cal representing a

group trying to start a student club swim team. After an unsuccessful attempt at creating a Rec Sports club last year, they are proposing to join with CalM to secure pool practice time and coaching. The text of their proposal and an overview/summary by Steve are attached to these minutes. The basics of the proposal as discussed are:

• the students will form a Registered Student Organization (RSO) at Cal that would engage in competitions with student swim clubs at other colleges and universities.

• ⁃  members of the RSO would pay CalM membership fees, and participate in practices beginning next semester.
• ⁃  students would likely join the 1:15 to 1:30 lanes primarily in the evening time slots.
• ⁃  a student liaison or at-large member could be added to the Advisory Board to represent the clubs interest and perspectives.Items of possible concern are: students could overwhelm some workouts and/or lanes depending on numbers; in workouts, students should be integrated with other Masters swimmers of the same speed—no separate student lanes.
  Overall, the initial reaction of the CalM Board, CalM members and CalM coaches present at the meeting was very positive, and the Board thanked Sun, Sara and Spencer for bringing the proposal forward.Action items: New Board will discuss the proposal and how to arrange for student representation; Sunaim and Sara will come up with number of students interested.

3. Update on Fall CalM Advisory Board elections (Spencer)
   Voting for the next Advisory Board will end at midnight, Oct. 30.
   Action items: Spencer will compile results and announce to the team vial e-mail; Kai will also post results to the Waterlog.
4. Policies update (Steve)
   Steve has been working on potential updates to the Board Mission Statement and other policy statements; discussion of these postponed until the new Board meets.
5. Other issuesAlice Jones led a discussion of a proposal to lower the temperature set point of all or most University pools a degree or two to save energy. The proposal was put forward by a group of CalM members swimming at Golden Bear after a recent malfunction that caused the water temperature to temporarily drop a few degrees in that pool.
   Action items: Alice will look into compiling some data on energy savings realized from lower pool set-points; Spencer will research University carbon footprint goals.Spencer: CalM members not paying dues unfortunately remains a problem; there are various less-than-desirable remedies including barring people not on a roster from practices and sending names to student collections department; would rather not resort to these.

   Steve: the Board could potentially take a hand in this issue as long as it would not be in violation of Cal confidentiality rules on relaying names/e-mail information or payment status of individual members.

Action item: Spencer will investigate if information on non-paying members can be conveyed to the Board. If so, the Board will determine how best to support payment of team dues.

Tryn (and others) continue to see non-CalM swimmers taking paddles and pull-buoys from our equipment cages.
Action item: Coaches will see if “CalM only” signs can be affixed to cages.