CalM Advisory Board Meeting Minutes March 4, 2020
Wednesday, March 4, 2020
(Steve’s house, 2296 Virginia Street, Berkeley)
Steve Washburn, Chair; Kai Stoeckenius, Officer (Communications); Sid Levy, Officer
(Social/ Membership); Deb Kory, Board member (at large); Gaku Ito, Head coach; Nils
Gohlke, Swim Club at Berkeley; Rishabh Roy, Swim Club at Berkeley; Spencer Hawkins, Cal Rec Sports; Ben Swiggett, Officer (Meet Director)
Laura Feeney, Board member (at large)
1. Coaches update (Gaku)
- An Intra-squad swim meet (short course) will be held at Spieker in April-specific date TBD
- Linked-in has paid for 100 drop-ins for swimmers subscribed to their service; drop-ins will be limited to 5/workout
- The two clinics on butterfly presented by the coaching staff have received high marks; the most recent (Feb. 23) included video recording. More clinics will be held later in the year, although the one scheduled for March 29 has been cancelled due to scheduling conflicts.
- Τhe one-hour postal swim session held Sunday February 16 was sparsely (if enthusiastically) attended, but the concurrently run Swim Club at Cal swim-a-thon was a huge success during which 15-20 SCAB swimmers raised $2200. for their club. Steve asked that Gaku and Spencer try to find a 2½ hour slot next year with two postal heats, so that swimmers can count laps for each other as in past years.
- The CalM apparel store closed with fewer than the required orders. Orders will be filled regardless this time, however in future we will probably run the on-line store only once a year.
2. Cal Rec update (Spencer)
- April is Learn-to-Swim Month, and Cal Rec will once again be offering learn-to-swim classes sponsored through a grant from USMS; the sessions will be limited to the four Saturdays in April; as in the past volunteer instructors from CalM will be teaching the classes; SCAB members may also volunteer to be instructors, and the classes are, of course, open to students starting out in swimming as well.
- Αn increase in CalM membership dues is on the horizon; the increase will be on the order of $5 to $10 monthly; the increase is necessary to raise what assistant coaches and lifeguards are paid to be more in-line with pay at other comparable organizations; a comparison chart of Masters Swimming club dues in the area is appended to these minutes
3. March 22 CalM meet status (Ben/Spencer)
- Meet registration
- Advance registrations are at 86 compared to 116 at this time last year; possible reasons are the proximity of the Pac Masters SCY Championship meet the following weekend, the absence of an incentive for early registration, and uncertainty arising from COVID-19 situation.
- CalM team participation is presently at 3 (same as last year at this time).
- Status of advance preparations
- T-shirt design finalization, Awards, Food/beverage orders are all completed or well underway.
- Volunteer status
- So far 26 of an estimated 56 volunteer positions needed have been filled; the exact number of required volunteers needs to be clarified and updated; the areas where volunteers are needed (with team leaders indicated) are:
- Registration (Pamela/Laura); Lance (Assistant Aquatics Director) is also available to help with this
- Hospitality (Deb)
- T-shirt distribution (leader needed)
- Safety (Susan)
- Setup (Jim)
- Cleanup (Leo)
- Timers (Kendall)
- Runners (Cindy)
- Dave Weirdsma will be the meet Announcer, as in past years
- No one has been found to perform the National anthem; a recorded version would be a back-up option.
- Spencer has arranged for a Colorado system operator; Cameron will be available to set up the system the afternoon of the day preceding the meet.
- There will be a Post-Meet get-together on the roof-top patio at Triple Rock starting about 4pm.
- CalM team relays
- Relay participants must be registered with USMS and be entered in the meet, which may be a dis-incentive to some ($20 to swim only in a relay).
- Action items:
- Ben will reach out to coaches Masters teams and ask them to encourage entries.
- Ben will check with Pac Masters to see if anything can be done to ease the financial hit on relay-only swimmers.
- Nils will recruit meet volunteers for the meet from SCAB
- Kendall will arrive at a revised minimum for the number of volunteers needed in each area and report back to Steve, Spencer and Gaku.
- Gaku will send out an e-mail asking for volunteers needed for specific areas.
4. Social/Membership (Sid)
- Swim Night with the Oakland A’s. is June 30 (Tuesday) vs Miami Marlins; parking is free that day; group seats are $26, with a 10% discount for 15 or more people.
- Social Poolside Potluck proposed for the Saturdays of April 25, June 13, August 15 and October 3.
- The preliminary list of holidays for Home for the Holidays (matching SCAB swimmers away from home with CalM members to host them) is Passover (April 8), Easter (April 12), Eid al-Fir (May 24), Rosh Hashana (Sept. 18), Dwali (Nov. 14), Thanksgiving (Nov. 26), Chanukah (Dec. 10), Christmas (Dec. 24-25).
- Sid proposed that CaLM to sponsor Coach Gaku’s attendance at USMS workshops to obtain Coaching Certification; fees are approximately $200/workshop. Steve inquired if matching funds, or other financial assistance might be available through the University. Various strategies for raising the team’s contribution were discussed.
- Action items:
- Nils will survey SCAB for additional Holidays and get back to Sid.
- Spencer will vet the Home for the Holidays plan with Rec Sports administration.
- Spencer will check into Rec Sports support for Head Coach certification.